Document Management Solutions

Capture and Distribution

eCopy Embedded ShareScan OP The internal offering, eCopy Embedded, runs inside Multifunctional Products enabling eCopy ShareScan OP to be accessed from the device's touch screen. Businesses can achieve greater workflow efficiency by converting paper "information" into easily managed digital files. The eCopy solution helps speed the exchange of information. Supported functions include: scan-to-email, fax, folder, desktop or printer, and options to integrate with other software.

ABOUT ECOPY EMBEDDED SHARESCAN OP • Enables you to extend the capabilities of a Multifunctional Product or scanner to be a bridge between paper and digital workflows • eCopy Embedded runs inside the Multifunctional Product and uses the device's touch screen • Provides scan to: fax, folder, email, desktop, printer, Microsoft SharePoint, and Enterprise Content Management systems MAJOR APPLICATIONS • Targeted to organizations of all sizes in Legal, Healthcare, Financial, Insurance, Government or any other industry or service requiring workflow integration BENEFITS • Transform full-color or black & white paper documents into electronic images that are easily shared and distributed for increased productivity • Eliminate the time and expense of distribution via fax, courier, or mail • Multiple eCopy-enabled MFPs can be managed from a central location, simplifying IT administration. USING ECOPY EMBEDDED SHARESCAN OP • An intuitive interface makes it easy to capture hardcopy documents and incorporate them into electronic workflows • Advanced scanning capabilities allow users to choose file formats (PDF, JPG, TIFF) on the fly, preview scanned documents before sending, and change image properties such as size, resolution, and color • Create your own departmental or enterprise-wide workflows with "Quick Connect" using "Scan-to" profiles • Collaborate on documents using desktop annotation tools to edit files on screen IMPLEMENTING THIS SOLUTION • eCopy ShareScan Services Manager resides on a networked computer and manages one or more MFPs with eCopy ShareScan functionality • eCopy ShareScan Client is installed on the MFP and communicates with Services Manager to display the interface and control scanning • eCopy ShareScan Administration Console manages and configures the ShareScan Services Manager and eCopy ShareScan Client • Utilize your existing network log on credentials • Integrates with corporate email and local address books including Microsoft Outlook/Exchange, Lotus Notes, and LDAP/SMTP • Security features include device authentication, 128-bit encryption, password protection, and activity tracking • Use eCopy Connectors and Services for integration with 3rd party software COMPLEMENTARY PRODUCTS • Use with eCopy Connectors and Services (Link URL: ../common/ecopyconnectors/default.asp), eCopy Desktop v9.0, eCopy Software Developer's Kit

A&A Office Systems Inc. 909 Middle Street Middletown, CT 06457 Ph - 860-635-5053 Fx - 860-635-5280

Fairfield County Office A&A Office Systems Inc. 116 Research Drive Milford, CT 06460

West Springfield Office A&A Office Systems Inc. 1111 Elm Street West Springfield, MA 01089